The Payroll Analyst is responsible to process payroll and assist in payroll related activities. Works within established guidelines to accurately process department-wide payroll, tax reporting, and management of employee and payroll records. Complete tasks according to established policies and procedures, work independently with limited supervision and contribute through knowledge, skills, and good work habits.
Job Duties / Responsibilities:
- Provide technical expertise concerning payroll issues, procedures, regulations, and laws and additionally provide solutions to problems in payroll that arise on a day-to-day basis.
- Audit information entered into the payroll system as well as information provided by support personnel to ensure RFA Policy, Labor Agreements and Federal and State laws are followed.
- Analyze, compute, and enter all aspects of payroll to include download payroll timesheets into financial system, balance hours between systems, audit timesheets, enter employee maintenance, benefits and deductions, compute payoff figures, adjustments, garnishments, and process payroll.
- Research, analyze, and compute, all payroll adjustments as needed. Make recommendations to supervisor and provide explanation of calculations to employees.
- Updates, reconciles and processes remittance of employee deductions and benefits.
- Review and audit payroll functions for accuracy and completeness and to detect and prevent errors.
- Prepare journal entries for reporting requirements.
- Prepare, wire, and send files such as direct deposits, positive pay, deferred compensation plans, Department of Retirement Systems, deductions, benefits, garnishments, payroll taxes, W-2’s and all similar plans/reports.
- Prepares a variety of correspondence and documents for reporting requirements after each pay period is complete. Prepare and distribute reports for other departments and vendors.
- Implement terms of bargaining agreements, including the creation of new benefits and deduction plans, hour types, garnishments, shifts, and leave plans.
- Set up new employees into the financial systems.
- Processes employment verification requests.
- Prepare complex, routine, and ad hoc reports using report writing tools and software.
- Monitor, reconcile, and analyze account balances; prepare necessary transfer documents to adjust appropriations/expenditures.
- Input, revise or delete a variety of financial and statistical data into a computer; audit and verify accuracy of information; balance and resolve discrepancies as needed.Standard Functions
- Perform related duties as assigned.
Education, Experience, and License Requirements:
- Bachelor’s degree in accounting, finance, business administration or related field.
- Five (5) years of payroll experience including at least (3) years’ experience of managing the payroll process with multiple collective bargaining agreements (CBA).
- Or: In place of the above requirement, applicant may possess any combination of relevant education and experience which would demonstrate the individual’s knowledge, skill and ability to perform the essential duties and responsibilities listed above.
- Public sector experience preferred.
- Certified Payroll Professional designation preferred.
Knowledge, Skills, and Abilities Requirements:
- Written communication skills, ensuring correct grammar, spelling, punctuation and vocabulary.
- Effectively identify, collect and organize data and information for analysis.
- Analyze situations accurately and adopting an effective course of action.
- Exercise initiative, judgment and decision-making skills to meet objectives.
- Exceptional communication skills, with the ability to express, advocate and defend views effectively and with clarity to internal and external customers.
- Strong interpersonal skills to handle sensitive situations and confidential information. Position continually requires demonstrated poise, tact, diplomacy, and good judgment.
- Meet schedules and deadlines.
- Accurate advanced mathematical skills.Knowledge of:
- Advanced knowledge of Microsoft Word, Excel, Outlook, and Crystal Reports or other report writer software.
- Pay, hour, taxes, benefit laws and regulations as applicable to Washington.
- Methods, procedures and terminology related to payroll. Applicable laws, codes, regulations, policies and procedures.
- State and local government organization, processes, and operations.
- Reporting requirements for payroll taxes and benefits.
- Familiar with section 7(k) schedules of FLSA
- Compose, proofread, and edit correspondence.
- Work independently.
- Generate complex reports.
- Analyze various sources of information and reconcile the inconsistencies.
- Understand, interpret, apply and explain complex contracts, rules, regulations, policies and procedures.
Work Environment / Physical Demands:
The following represent the physical demands that must be met to successfully perform the essential functions of this job:
- 100% of work is performed in a typical office environment.
- Constantly operate a computer and other office equipment.
- Constantly communicate with City employees and customers.
- Lift or move items weighing up to 20 pounds on occasion.
- Noise level in the office is moderately quiet.
Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.